"Price Waterhouse"
Certified Financials
Sales/Order Entry/AR
$3,850 installed
Principal Benefits;
Accurate, timely credit information
Properly priced, accurate invoices
Special pricing by:
customer, product group or item
Quantity pricing
Multiple shipping dates per item
Display status of order by part
Auto customer account updating
Auto G/L ledger posting
Data for reporting sales tax
Up-to-date sales analysis
Auto commission calculations
Instantly notified for Back Orders
Auto inventory update
With just a few clicks;
Determine customer's current status-limit
Display sales/credit history past 5 yrs
Print A/R statements for one or all
Apply full for partial cash payments
or adjustments to customer accounts
Calc + apply interest/finance charges
Enter + adjust debit and credit memos
OE / Billing will;
Auto update aging of account balances
Separate "ship to" and "bill to"
Print invoices, register and G/L post
Produce individual statements anytime
Auto-clear fully paid accounts by time
Calc + report multi-tax rate + exempt
Post the financial results to the G/L
Integrate w/ production/inventory control
Integrate w/ job cost for service
GCS Special Features will;
Enter cash to acc'ts by invoice or date
Record + track cash which is not applied
to specific customer accounts
Override usual G/L acc'ts to be posted
Deposits listed separately to back track
Apply burden costs for true gross profit
Use no-charge bill procs for indirect cost
Reprint any invoice from past 3-5 years
Sales Analysis / commission;
Auto-calc commissions by line items
Base commissions on any combination:
list price, cost and gross profit
Sales analysis by product class or mfg,
by customer class, by area,
by salesman, etc.
OE Procedures allow;
Enter + print new sales + back orders
Enter comments and instructions
Enter prescribed payment terms
Enter or override the "ship to" addresses
Override prices/terms for special pricing
Enter undeternined price orders
Automatically print/save back orders
Print a list of unshipped orders
Then AUTO-GCS will;
Edit data entered against existing files
Flag over-limit accounts as entered
Print credit status on the sales order
Enter customer prices + payment terms
Update inventory for items committed
to fill order
Purchasing / AP
$2,100 installed
Instantly display;
Vendors w/ items below order point
Status of open purchase orders
Status of a vendor
Expense accounts for regular vendors
Compare invoice prices to po's
Vendor account status
Print detailed po's - stock or non-stock
Detailed purchases journal w/acct code
Maintain historical vendor po info
Update inventory "on order/on hand" qty
Print purchase price variance report
Interface purchasing and AP proc's
Enter invoices w/descriptions + details
Enter credit memos
Post A/P entries to G/L accts any period
Auto-calculate purchase discounts
Distribute net or gross amounts
Report activity for any or all vendors
Auto-record 1099 reporting, including;
multiple identification numbers
multiple addresses / same vendor
mail check + 1099 / diff' recipients
Reconstruct A/P trial balance by date
Cash Disbursements;
Select to pay by date due or thru date
Pay individual invoices or all by vendor
Complete or partial payments
Protection from duplicate payments
Determining cash requirements
Payable checks w/ remittance advices
Entry of manual checks and voids
Outstanding check reconciliation
Alternate payees and addresses
Multiple banks and accounts
Vendor check messages
Printing a detailed check register
Journal and posts to G/L
Repetitious Procedures;
Periodic payments for future periods:
Installment notes
Rent
Standard journal entries
Amortization and depreciation
Review-release proc's beginning/month
Terminate after specific time period
Procedures to adjust entries at will
Future payables journal and post to G/L
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Inventory Control
$2,550 installed
Automatically;
Displays quantities on hand,
on order, sold, shipped,
order points, etc.
Monitor re-order levels daily
Re-calculate reorder points
and quantities monthly
Updates inventory on hand and value
for each order shipped
Verify prices charged by vendors
Identifies + updates price
increases for stocked items
Accommodates routine
non-stocked items
Procedures track non-stock
items and drop shipments
Multiple Locations
Tracks inventory by;
up to 99 warehouses aisle, row,
shelf + bin w/in each warehouse
department
service truck
Transfer inventory between locations (warehouse or trucks)
Valuation Programs
Current cost, avg cost, FIFO, LIFO
Report by mfg + product class;
in summary or detail
Report valuation at cost and list
Analytical Programs
Produces a recommended req's
report as required
Detailed inventory activity
All transactions by item
inactive item report
excess inventory report
Inv by supplier + product class
Master Files
Item master:
Description source + alt source
Condition; new, used, obsolete
User selected categories:
Parts, equipment or supplies
A/B/C/ value class
Inventory master:
Quantity on hand by location
On order
Location information
Vendor list prices, discounts,
and reference prices
Physical Inventory Procedures
Speed Counting + Accuracy
Freezing book inventory avoids
interruption of business
Pre-printed count sheets in
part # order by location
Simplified count entry program
Count variance reporting
Physical inventory listing
Valuation report w/current value
summary + detailed.
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Production Control / ERP
$4,450 installed
Build to stock or build to order
Instant production order status
Update orders daily status;
work center, quantities, adjustments
Auto-update inventory on-hand values
Auto-update finished goods and
component costs as purchased
material and labor change
Analytical Programs
Material req's for finished goods
and sub- assemblies
Purchasing req's for componant
parts + raw materials
Master schedule by product code
Daily schedule by work center
Bill of Material File
Parts, sub-assemblies, raw materials
Direct and indirect labor
Operations and routing
Scrap/shrinkage o Instructions
Master File Reports
Multi-level Bill of Materials
Multi-level where-used report
Indented Bill of Materials
Indented where-used report
Product costing report
Production Control Reports
Outside Finish Schedule by part number
Open Sales Order Status
Status Summary by part number
Order Status Detailed
by part number by component
Cost Reports by part number
by work center by production order
Inactive Production Orders
Daily production completions by shift
Raw material by inventory tag number
Tool room schedule and costs
Job Cost
$2,550 installed
All work is controlled from
order to billing
Simplified data entry
Effective dispatching highlights
incomplete work by:
due date or date promised
last date work was performed
cost amount already expended
Optional burden application
= TRUE gross profit
Invoice details may be shown as reported on job tickets, or an optional simplified description can be substituted
Lists all work performed by date on invoices, or charges can be combined + total shown
Selectable fixed price
or time and material billing
Chargeable and no-charge work
are all treated the same
Minimizes manual work for
service and office personnel
Systematic method of tracking
and controlling jobs
Orders rec'd by mail/ phone
arenentered smae way
Order Entry controls forced
entry of pertinent info
Credit is verified before work
is dispatched
Dispatching from open orders
and status incomplete work
5 year invoice history simplifies
warranty administration
Equipment listed customer file
Accounting code o/e
Work is reported by
make, model and s/n
Same simple job tickest
used for all work
On-line entry and editing
Enters data into Payroll +
Job Cost at same time
NO reconciling two sets of data
No-charge time is accurately
charged to expense
Parts are relieved from truck
inventory by job ticket entry
All parts are charged to customer
from one source
Data entry is minimal-
write it once, correctly!
Edits confirm employee +
part numbers, prevent errors
Edit reports of new data and;
Job tickets entered listing
Work in process report of
specific jobs; summary-detail
Work in process report of all jobs;
summary-detail
Listing of completed job tickets
invoiced
Payroll labor hour input listing
mechanic and job
Paperwork is reduced, simplified
or eliminated entirely
Simplified forms
Training mechanics and stock
personnel is simplified
Paperwork for all activities is
done the same way
Account coding is entered on
work order
Non-chargeable time is
properly charged
Proper accounting is done
automatically by the system
Control is by assigned sales
(work) order number
Chargeable and non-chargeable
requires pre-authorization
Work is assigned (dispatched) in
the usual manner
Past service history is noted on
the work order
Job Tickets Include
Job number
Customer name
Work location
Work performed
Stocked material qty,
part # + descriptions
Non-stock materials, outside
services price + cost
Mechanic number and name
Straight and overtime hours
Machine rental charges in hours
Complete or incomplete
Comments which should or should not appear on the invoice Job tickets are completed on the job, turned in daily and reviewed by the supervisor. Some users maintain files of copies in weekly files by mechanic for payroll backup, by job, or in chronological order.
Secure Information
Original sales (work) order
Information from job tickets
(work-in-process)
Mechanics time in the
payroll system
Truck inventory record updated
for materials used
Completed job file and
associated invoice
Auto Pricing and Costing
Parts at current prices
Customer Discounts
Material handling burden may
be added to costs
Labor charges as established for
each customer class
Labor cost (with burden applied
for each labor class)
No-charge costs are charged to
expense accurately
Machine rental is charged at
established selling prices
Machine rental costs are based
on a periodic internal analysis
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General Ledger
$2,600 installed
Easily handles up to;
999 company entities and
999 subsidiaries,
w/ different fiscal year-end.
Chart of accounts;
18 position account number
Department -999 Inc in acct #
Profit Center -999 Inc in acct #
Control Acct -999 Inc in acct #
Sub Account -9999 Inc in acct #
ID -99999 Employee, fixed asset, note
Dollar, statistical or summary accounts
Sub-ledgers for AR, assets, liabilities
Automatic batch interface from
subsidiary accounting systems
Chart of accounts duplication for
new companies/divisions
Stores the entire year's G/L detailed activity on-line
Stores 5 yrs financial data/comparisons Creates a complete + detailed audit trail Post out-of-balance amt/ susp acct
Sys-generated document locator number Multiple budgeting with
best and worst comparison
ADJUSTMENTS may be made at any time, for any period, whether or not it has been closed. Standard adjusting journal entries, posted automatically at the end of the period, reduce manual entries and errors.
On-line entry program eases entry
Enter fixed-variable std monthly once
Repetitious entries auto-posted
Adjust closed accounting period Automatic burden application entries Beginning balances may be adjusted Auto-end period close nominal accounts
Selected entries are auto-reversed in the
next period
FINANCIAL STATEMENTS are provided in a wide variety of formats. You control the content and organization of each report. In addition, all reports may be printed any number of times and at any time of the month.
Display individual acct activity inquiry Statement of Financial Condition
Results of Operations
P & L, Income Statement o
Schedules for selected expense cat's Selling expenses
Administrative expense
Burden accounts
Comparisons to previous yrs statement
Comparisons with one or more budgets Comparisons with beginning of
month or year values
Consolidated Co.--wide statements
Departmental income statement Statements any period/current fiscal year Statements up to sixty previous periods Payroll labor summary
Equipment cost schedule
G/L trans report by account (audit trail)
Prelimin + final period-end G/L trial bal Reports from any acquired data |
Payroll
$2,100 installed
Routine Payroll Processing;
Weekly, biweekly, monthly,
semi-monthly or bonus
Pay hourly, salaried or
commissioned employees
Auto-input of time from
job tickets by job
Reconciliation from job tickets
w/ time cards
Salaries paid unless
otherwise instructed
Commissions data derived
from sales progams
Auto-deduct for hospitalization,
savings, dues, etc
Withhold voluntary addt'l
federal + state taxes
The System Automatically;
Produces a detailed edit list of
entered data
Calculates gross and net pay
and deductions
Calculates federal, state + local
withholding taxes
Produces payroll check register
for approval
Produces payroll checks
Check stub includes current
period + YTD data
Calculates + accrues state +
federal unemployment taxes
Calculates + accrues company
portion of FICA
Generates + posts detailed
payroll journal to G/L
PAYROLL SYSTEM HANDLES
ALL TASKS REQ'D FOR
REPORTING PAYROLL TAXES
Stores all data on a monthly,
quarterly, annual basis
Prints schedules for federal/state
withheld tax returns
Prints schedules for federal and
state unemployment tax returns
Produces the annual employee
W-2 form
Reports data for 401K retirement
programs or Sec.125
Document Every Aspect of
Payroll Accounting
Input proof list
Employee QTD/YTD earnings +
tax register
Miscellaneous deduction register
Union dues collected
Payroll checks
Check register
Payroll journal
Periodic federal + state tax forms
Outstanding check reconciliation
401K retirement reports
Job cost labor analysis
Special Features;
Security to prevent unauthorized
access to files
Security to prevent unauthorized
changes to data
Precautions against loss of data
Detail audit trail/ all transactions
Optional auto-application of
labor-related burden
Apply individual accounts or
groups of expenses
Variable rates by class of labor
Exception reporting under or
over applied
Reflects accurate gross profit
on labor sales |
